The General Meeting of Shareholders is the highest decision-making body of the Company. The General Meeting of Shareholders decides on matters required by the Companies Act and the Articles of Association.
Endomines has one series of shares, and each share carries one vote at the General Meeting of Shareholders. Shareholders may attend the General Meeting by themselves, or they may exercise the rights of a shareholder by way of proxy representation. At the General Meeting, all shareholders have the right to ask questions and propose resolutions on matters under consideration.
Endomines’ General Meeting of the Shareholders is held at the Company’s residence in Espoo and is convened by the Board of Directors. The Annual General Meeting is held annually on a date determined by the Board of Directors within six months of the end of the financial year. An Extraordinary General Meeting may be convened to discuss a specific matter when the Board of Directors deems it appropriate or otherwise required by law.
The Annual General Meeting decides on the approval of the financial statements and the distribution of profits, the discharge of the members of the Board of Directors and the CEO, and the election of the members of the Board of Directors and the auditor and their remuneration. The competence of the Annual General Meeting also includes amending the Articles of Association, deciding on the acquisition of the Company’s own shares, the share issue and the stock option program, and authorizing the Board of Directors to decide on them.
The invitation to the Annual General Meeting is published on the Company’s website. The invitation includes the agenda of the Annual General Meeting, the proposals of the Board of Directors and its committees, as well as the Shareholders’ Nomination Board for the Annual General Meeting, and instructions for registration and participation in the meeting. A shareholder has the right to participate in the Annual General Meeting if they have been entered as a shareholder in the Company’s shareholder register eight business days prior to the Annual General Meeting and if they have notified the Company of their participation in the manner of the invitation. The owner of nominee-registered shares also acquires the right to participate in the Annual General Meeting by temporarily registering in the Company’s shareholder register.
If possible, the Annual General Meeting will be attended by the Board of Directors as a whole and the person nominated as a member of the Board for the first time. Depending on the nature of the matter, the majority of the members of the Board of Directors are present at the Extraordinary General Meetings, in which case the Board of Directors forms a quorum, including the Chair or Deputy Chair of the Board. The Company’s auditor attends to the Annual General Meeting.
The Company publishes the minutes of the Annual General Meeting on the Company’s website and keeps them available to shareholders for at least five years after the Annual General Meeting.
Endomines’ general meetings are held in Swedish. Selected materials can be found in English following the link below.