Welcome to Endomines Finland Plc’s Annual General Meeting 2024
Time: Tuesday, May 7th, 2024, at 14.00 (EET)
Venue: Helsinki Music Centre, Glazed Foyer
Address: Mannerheimintie 13a, Helsinki, Finland
The reception of shareholders who have registered for the meeting and distribution of ballot papers will start at 13.15. (EET) at the meeting venue.
The meeting is held as a hybrid meeting in accordance with Chapter 5, Section 16 (2) of the Finnish Limited Liability Companies Act. As an alternative to attending the General Meeting at the meeting venue, shareholders can also exercise their rights fully during the meeting remotely.
SHAREHOLDER REGISTERED IN THE SHAREHOLDSRS’ REGISTER
Shareholders who are registered in the shareholders’ register of Euroclear Finland Oy on the record date of the General Meeting April 24th, 2024, are entitled to participate in the General Meeting. A shareholder whose shares in the company are registered in his/her personal Finnish book-entry account is registered in the company’s shareholders register. Changes in the shareholding after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder’s voting rights.
Registration for the General Meeting starts on April 8th, 2024, at 10.00 (EET)
Shareholders who are registered in the shareholders’ register of Euroclear Finland Oy on the record date of the General Meeting April 24th, 2024, are entitled to participate in the General Meeting. A shareholder whose shares in the company are registered in his/her personal Finnish book-entry account is registered in the company’s shareholders register. Changes in the shareholding after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder’s voting rights.
Registration for the General Meeting starts on April 8th, 2024, at 10.00 (EET). A shareholder entered in the company’s shareholders’ register who wishes to attend the General Meeting must register no later than May 2nd, 2024, at 16.00 (EET), by which time the registration must be received.
You can register for the General Meeting by using one of the three options:
Electronic registration requires strong identification of the shareholder or his/her legal representative or proxy with a Finnish, Swedish, or Danish bank ID or mobile certificate.
b) by e-mail to Innovatics Oy to agm@innovatics.fi. Registering shareholder shall submit the registration form available here below, or equivalent information.
c) by mail to Innovatics Oy to Innovatics Oy, General Meeting / Endomines Finland Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki. Registering shareholder shall submit the registration form available here below, or equivalent information.
DOWNLOADABLE REGISTRATION FORM AVAILABLE via THIS LINK
When registering, the shareholder must provide the requested information, such as the shareholder’s name, date of birth or business ID, contact details, the name and date of birth of any assistant or proxy, and whether the shareholder or his/her proxy will attend the General Meeting in person or remotely. The personal data provided by shareholders to Endomines Finland Plc or Innovatics Oy will only be used in connection with the General Meeting and the processing of the necessary registrations related thereto.
The shareholder, his/her representative, or proxy must be able to prove his/her identity and/or right of representation at the meeting venue, if necessary.
Further information on registration is available by telephone during the registration period of the General Meeting by calling Innovatics Oy at +358 10 2818 909 on weekdays from 9.00 to 12.00 (EET) and from 13.00 to 16.00 (EET).
Registration for the General Meeting starts on April 8th, 2024, at 10.00 (EET)
A holder of nominee-registered shares is entitled to participate in the General Meeting on the basis of the shares which would entitle him/her to be entered in the shareholders’ register kept by Euroclear Finland Oy on the record date for the General Meeting on April 24th, 2024. Participation also requires that the shareholder is temporarily registered in the shareholders’ register held by Euroclear Finland Oy by May 2nd, 2024, by 10.00 (EET) at the latest. In the case of nominee-registered shares, this is considered as registration for the General Meeting. Changes in the shareholding after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder’s voting rights.
The holder of nominee-registered shares is advised to request well in advance the necessary instructions from his/her custodian bank regarding the temporary registration in the register of shareholders, the issuing of proxies and voting instructions, registration, and attendance at the General Meeting. The account manager of the custodian bank shall register the holder of nominee-registered shares who wishes to attend the General Meeting temporarily in the register of shareholders of the company by the aforementioned date and time at the latest.
A holder of nominee-registered shares who has registered for the General Meeting may also participate in the meeting in real-time using a telecommunication connection and technical means. In addition to the temporary registration in the company’s shareholders’ register, the real-time participation in the meeting requires the submission of the shareholder’s e-mail address and telephone number and, if necessary, a proxy document and other documents necessary to prove the right of representation to by regular mail to Innovatics Oy, General Meeting / Endomines Finland Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by email to agm@innovatics.fi before the end of the registration period for the holders of nominee registered shares, so that the shareholders can be sent a participation link and password to participate in the meeting.
A shareholder may attend the General Meeting and exercise his/her rights there through a proxy representative. The proxy representative must authenticate to the electronic registration service personally with strong authentication, after which he/she will be able to register on behalf of the shareholder that he/she represents. The shareholder’s proxy must present dated proxy documents, or otherwise in a reliable manner prove that he/she is entitled to represent the shareholder at the General Meeting. You can prove your right to representation by using the suomi.fi e-Authorizations service available in the electronic registration service.
If a shareholder participates in the General Meeting through several proxies representing the shareholder with shares held in different securities accounts, the shares on the basis of which each proxy represents the shareholder shall be identified in connection with the registration.
Any proxy documents are requested to be submitted preferably as an attachment with the electronic registration or alternatively by mail to Innovatics Oy, General Meeting / Endomines Finland Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki or by e-mail to agm@innovatics.fi before the end of the registration period. In addition to submitting the proxy documents, the shareholder or his/her proxy shall register for the General Meeting in the manner described above in this notice.
A shareholder entitled to attend a General Meeting may participate in the meeting and exercise his/her rights fully during the meeting not only by attending at the meeting venue but also by remote access.
A shareholder or proxy who has registered to attend the General Meeting at the meeting venue may change their participation to remote participation. There is no need to notify the company of the change separately. Remote participation takes place via a remote participation link sent to the telephone number and/or e-mail address provided when registering for the General Meeting. A shareholder or proxy who has registered to attend the General Meeting via remote participation may not change his/her participation to take place at the meeting venue.
Remote access to the General Meeting will be provided through Inderes Plc’s general meeting service on the Videosync platform, which includes video and audio access to the General Meeting. Remote access does not require any paid software or downloads. In addition to an internet connection, participation requires a computer, smartphone, or tablet with speakers or headphones for sound and a microphone if you want to speak. One of the following browsers is recommended for participation: Chrome, Firefox, Edge, Safari, or Opera. It is advisable to log in to the meeting system well in advance of the meeting.
The participation link and password for remote participation will be sent by e-mail and SMS to the e-mail address and mobile phone number provided at the time of registration to all those who have registered for the General Meeting no later than the day before the General Meeting.
For more information on the general meeting service, additional instructions for proxies representing more than one shareholder, contact details of the service provider and instructions in case of possible disruptions can be found here: https://vagm.fi/support. A link to test the compatibility of your computer, smartphone, or tablet with the network connection can be found here: https://demo.videosync.fi/agm-compatibility?language=en. It is recommended that you read the detailed participation instructions before the meeting.
The meeting language is Finnish, simultaneous interpretation is not available.
Shareholders present at the General Meeting have the right to ask questions about the matters discussed at the meeting in accordance with Chapter 5, Section 25 of the Finnish Limited Liability Companies Act.
Changes in the shareholding after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder’s voting rights.
Arriving to Music Hall
There are three entrances to the Music Hall: on Mannerheimintie, at Kansalaistori and at the entrance to the Sibelius Academy of Fine Arts on Töölönlahdenkatu.
Arrival by public transport
Nearest stops during the renovation of Mannerheimintie
Metro: Rautatientori and Kamppi
Tram: Rautatieasema and Lasipalatsi
Bus: Elielinaukio and Rautatientori
Helsinki Main Railway Station: about 300 metres walking distance from Helsinki Main Railway Station.
For up-to-date information on stops and routes, please see the HSL route planner.
Arriving by car
The nearest pay parking halls are Aimo Park Finlandia and EuroPark P-Eliel.
Aimo Park Finlandia offers indoor lift access direct to the Music Centre main entrance. We recommend that you park at the lowest level when visiting Musiikkitalo. This is also where the disabled parking bays are located. Musiikkitalo’s parking garage Aimo Park Finlandia and our maintenance/service tunnel will stay open during the renovation project. Please bear in mind that driving along Mannerheimintie will be considerably slow.
DOWNLOADABLE MATERIAL FOR AGM
The proposals for resolutions on the agenda of the Annual General Meeting, the full notice of the meeting, the annual report including the Board of Directors’ report and the auditor’s report for 2023, the remuneration report and other materials can be downloaded from the links below.
