NOTICE TO THE ANNUAL GENERAL MEETING OF ENDOMINES FINLAND PLC
The shareholders of Endomines Finland Plc are invited to the Annual General Meeting to be held on Thursday 25 May 2023 at 14.00 p.m. (EET) at Espoo Museum of Modern Art EMMA meeting room Aitio at the address Exhibition Centre WeeGee, Ahertajantie 5, Tapiola, Espoo, Finland.
The reception of shareholders who have registered for the meeting and distribution of ballot papers will start on 13.15 p.m. (EET) at the meeting venue.
The meeting is held as a hybrid meeting in accordance with Chapter 5, Section 16 (2) of the Finnish Limited Liability Companies Act. As an alternative to attending the General Meeting at the meeting venue, shareholders can also exercise their rights fully during the meeting remotely. Instructions for remote participation are set out here below.
Venue: Espoo Museum of Modern Art EMMA meeting room Aitio at the address Exhibition Centre WeeGee, Ahertajantie 5, Tapiola, Espoo, Finland.
Time: Thursday 25 May 2023 at 14.00 p.m. (EET)
The reception of shareholders who have registered for the meeting and distribution of ballot papers will start on 13.15 p.m. (EET) at the meeting venue.
We offer participants the opportunity to get to know Espoo’s modern art museum Emma’s exhibition on a guided tour at 13:30 p.m. The guided tour lasts about 15 minutes.
Coffee is served at the beginning of the meeting.
The meeting language is Finnish, simultaneous interpretation is not available.
Parking is possible at the meeting place in the Espoo Museum of Modern Art Emma’s paid parking lot. Outdoor parking
The car park Kulttuuriparkki is open every day from 6 am to 11 pm (check-in). The cultural park has 100 parking spaces, with two accessible and 16 electric car spaces. Entrance by foot is from the pedestrian tower, which can be accessed with the registration number of the parked car.
A holder of nominee-registered shares is entitled to participate in the General Meeting on the basis of the shares which would entitle him/her to be entered in the shareholders’ register kept by Euroclear Finland Oy on the record date for the General Meeting 12 May 2023. Participation also requires that the shareholder is temporarily registered in the shareholders’ register held by Euroclear Finland Oy by 22 May 2023, by 10.00 a.m. (EET) at the latest. In the case of nominee-registered shares, this is considered as registration for the General Meeting. Changes in the shareholding after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder’s voting rights.
The holder of nominee-registered shares is advised to request well in advance the necessary instructions from his/her custodian bank regarding temporary registration in the register of shareholders, the issuing of proxies and voting instructions, registration and attendance at the General Meeting. The account manager of the custodian bank shall register the holder of nominee-registered shares who wishes to attend the General Meeting temporarily in the register of shareholders of the company by the aforementioned date and time at the latest
A shareholder may attend the General Meeting and exercise his/her rights there through a proxy representative. The proxy representative must authenticate to the electronic registration service personally with strong authentication, after which he/she will be able to register on behalf of the shareholder that he/she represents. The shareholder’s proxy must present dated proxy documents, or otherwise in a reliable manner prove that he/she is entitled to represent the shareholder at the General Meeting. You can prove your right to representation by using the suomi.fi e-Authorizations service available in the electronic registration service.
If a shareholder participates in the General Meeting through several proxies representing the shareholder with shares held in different securities accounts, the shares on the basis of which each proxy represents the shareholder shall be identified in connection with the registration.
Any proxy documents are requested to be submitted preferably as an attachment with the electronic registration or alternatively by mail to Innovatics Oy, General Meeting / Endomines Finland Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki] or by e-mail to agm@innovatics.fi before the end of the registration period. In addition to submitting the proxy documents, the shareholder or his/her proxy shall register for the General Meeting in the manner described above in this notice.
A shareholder entitled to attend a General Meeting may participate in the meeting and exercise his/her rights fully during the meeting not only by attending at the meeting venue but also by remote access.
A shareholder or proxy who has registered to attend the General Meeting at the meeting venue may not change his/her participation to remote participation.
Remote access to the General Meeting will be provided through Inderes Plc’s general meeting service on the Videosync platform, which includes video and audio access to the General Meeting. Remote access does not require any paid software or downloads. In addition to an internet connection, participation requires a computer, smartphone or tablet with speakers or headphones for sound and a microphone if you want to speak. One of the following browsers is recommended for participation: Chrome, Firefox, Edge, Safari, or Opera. It is advisable to log in to the meeting system well in advance of the meeting.
Participation link and password
The participation link and password for remote participation will be sent by e-mail and/or SMS to the e-mail address and/or mobile phone number provided at the time of registration to all those who have registered for the General Meeting no later than the day before the General Meeting.